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RiO: Order in Every Record, Confidence in Every Step
We specialise in managing Legacy Records—long-term documents essential for compliance (e.g., GDPR, Safeguarding, HSE) but not part of daily operations.
We reorganise, catalogue, and optimize archives, ensuring compliance and accessibility for charities, businesses, and sole traders. RIO delivers affordable, tailored solutions to streamline your records.
What we do...
Records Reorganisation
We assess and relocate Legacy Records to secure, suitable storage, addressing issues like damp cellars or scattered locations.
Working with clients—such as our small charity case study—we guide volunteers or staff to resite archives, ensuring compliance and accessibility at minimal cost.
Database Creation
RIO designs user-friendly databases and finding aids to catalogue Legacy Records, enabling quick retrieval.
For our large housing charity, we created a system to track 60-year retention records, reducing admin effort and ensuring compliance with legal requirements.
Records Evaluation
We identify and remove outdated or non-compliant materials from Legacy Records, streamlining archives.
In our electrician case study, we safely destroyed 80% of unnecessary paper records, enhancing GDPR compliance and creating a clutter-free workspace.
Digitisation Services
RIO will offer scanning and digital conversion of Legacy Records, paired with simple management systems and training.
Inspired by our electrician client’s successful digital archive, this service will make records accessible and easy to maintain.
OUR VISION - To collaborate with clients to reorganise, catalogue, and enhance their Legacy Records through expert advice and support.
Providing free initial consultations and bespoke services, RIO ensures compliance and delivers peace of mind, simplifying and streamlining records management with confidence and ease.
Streamlining Your Past, Safeguarding Your Future
Affordable Solutions
We provide free initial consultations and tailored, cost-effective services, demonstrated by our successful support for a small charity and an electrician’s digital transition. RIO ensures maximum value, alleviating financial concerns while delivering professional, high-quality results.
Proven Expertise
With hands-on experience, we’ve successfully managed Legacy Records for diverse clients, from reorganising a charity’s damp archives to creating compliant databases for housing organisations. Our tailored advice ensures your records meet GDPR, Safeguarding, and HSE standards.
Tailored Support
Every solution is customised to your needs, from guiding volunteers to resiting records to training sole traders on digital systems. Our ongoing check-ins and unlimited initial support ensure your archives remain efficient and accessible.
Future-Ready Approach
With planned digitisation services and annual reviews, RIO prepares your Legacy Records for the future. Our work with the electrician’s digital archive showcases our commitment to innovative, sustainable record management.
